Working at Olana

Current Openings

Job Title: Membership and Volunteer Coordinator
Reports to:      Development and Marketing Communications Manager
FLSA Status:  Non-Exempt-Salaried
Schedule: Tuesday-Saturday (off Sun/Mon)

Position Description
The Membership and Volunteer Coordinator has primary responsibility for The Olana Partnership’s membership and volunteer programsThis position requires a variety of administrative and computer skills, a high level of social interaction with a wide range of individuals and groups, and great initiative and enthusiasm. The Coordinator must be able to work closely with and express a positive attitude and appreciation toward people giving their time and energy as volunteers and their support as donors and members.

The Coordinator will report to the Development and Marketing Communications Manager and have ongoing interaction with all departments, including the President. The Coordinator will work a regular schedule from Tuesday through Saturday with additional weekend duties occasionally.

Duties and Responsibilities
The Coordinator is charged with the stewardship and growth of The Olana Partnership’s membership and volunteer programs.  Responsibilities include:

A)   Membership Program
Coordinator is responsible for leading a multi-faceted membership program that includes membership recruitment and retention, marketing, and special events. The Coordinator serves as the overall strategist for the membership program and is the point-person for all membership events.

Among other activities, the Coordinator will:

  • Develop and implement recruitment and retention strategies for membership
  • Develop and implement strategies to encourage member advancement upwards to higher membership levels
  • Develop strategies to restore lapsed members
  • Identify and pursue new feeder systems for potential members
  • Develop/enhance membership initiatives for businesses
  • Draft all membership related letters
  • Enter membership gifts into donor database
  • Provide management reports and trend analysis of membership program
  • Manage membership budget
  • Update membership recruitment materials
  • Direct member stewardship programs
  • Draft quarterly report for inclusion in development report for Trustee meetings

B) Volunteer Program

Coordinator is responsible for ensuring that the volunteer experience is fulfilling to volunteers and supports the annual activities and mission of The Olana Partnership. This position facilitates recognition and effective use of an active, dedicated, motivated, trained, and well-organized volunteer workforce.

Among other activities, the Coordinator will:

  • Oversee and support the volunteer program;
  • Recruit, cultivate, assess and place volunteers;
  • Promote the volunteer program using traditional and online marketing techniques.
  • Create informational materials as needed.
  • Develop and implement volunteer recognition programs to steward longtime volunteers and cultivate the newly involved;
  • Maintain volunteer records;
  • Coordinate annual volunteer trainings;
  • Organize and facilitate regular recruitment events/volunteer program activities;
  • Other duties as assigned

Qualifications:

  • Bachelor’s Degree required.
  • A minimum of two years of experience in non-profit work, preferably in fundraising & membership or alumni relations & management with a record of quantifiable results.
  • Superior computer skills required including database management, desktop publishing and website abilities.
  • Outstanding interpersonal and communication skills (written and oral) and ability to lead as well as function as a team member.
  • Knowledge and appreciation The Olana Partnership’s mission.
  • Willingness to work irregular hours, including weekends, evenings, and/or holidays.

Supervisory Responsibilities: Regular supervision of volunteers
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Job Title: Olana Museum Store Assistant
Position Summary:
The Museum Store assistant will cover all duties of running the Museum Store for at least 1 day a week, peak season (May-October) and a minimum of 1 day a week off season (November-April). The main focus will be to process all sales and maintain an orderly sales floor. This Museum Store assistant will also serve as an ambassador for the museum, greeting guests and answering questions about the museum and store products.
Primary Functions and Major Responsibilities:
Running the store in Manager’s absence, processing daily sales transactions, interacting with customers, restocking and maintaining a neat and orderly store, and assisting the store manager with inventory controls.
Duties include:
• Manage overall operations of the Museum Store in manager’s absence
• Set up cash register for each shift and ring sales.
• Reconcile daily sales reports and prepare related bank deposits at end of day
• Daily housekeeping such as dust shelves, straighten merchandise, neaten cash wrap area, restock bags and tissue paper as needed and vacuum once a week
• Restock sales merchandise as needed
• Assist with receiving new merchandise into POS (point of sale) system, ticketing, and display as well as assisting with quarterly and end of year inventory.
• Sell tour tickets when relieving ticket sales staff for breaks
• Answer phone for museum shop
Qualifications:
• At least 2 years retail experience; or equivalent sales experience
• Customer service and proactive sales abilities
• Sound oral and written communication skills
• Ability to work well with others and take constructive criticism in a team environment
• Familiarity with POS (point-of-sale) system for cash receipts and sales
Send resume and cover letter by email or by mail to Rachel Tice, Olana Museum Store, 5720 Route 9G, Hudson, New York 12534; or apply in person.

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Job Title: Part-time Seasonal Education Assistant
Facility: Olana State Historic Site
5720 Route 9G
Hudson, NY 12534

Program Dates: May-November 2018, 6 months at 20 hours/week

Olana State Historic Site, the home and studio of eminent Hudson River School painter Frederic Edwin Church, is a historic site administered by the New York State Office of Parks, Recreation and Historic Preservation, Taconic Region. It is a designated National Historic Landmark and one of the most visited sites in the state. The Olana Partnership, a private not-for-profit education corporation, works cooperatively with New York State to inspire the public by preserving and interpreting Olana, Frederic Church’s artistic masterpiece. Our collective vision is a fully restored Olana, vibrant with the activity of students, visitors, scholars and artists; and to be the most widely recognized artist’s home and studio in the world.

The Olana Partnership is seeking a part-time, seasonal Education Assistant for the spring & fall seasons between May-November. The Education Assistant is needed to do administrative tasks – such as assisting visitors with tickets, interacting with online ticketing software, directions and recommendations for visitor activities, scheduling Wagon House rentals and group tours, filing permits, entering data into Excel, and set-up and break-down of public programs. The Education Assistant will be paid to be formally trained, and will be required to become familiar with Olana’s hours, tour options, safety procedures, and enforce rules and regulations as needed for the well-being of the visitors and the protection of the site and the collection.

QUALIFICATIONS

  • Must have flexible schedule, set schedule requiring Tuesday, Thursday, Saturday and Sunday availability every week
  • BA preferred, however prior administrative and customer service experience is required
  • Flexibility and ability to quickly assess the needs of a situation
  • Ability to use an online master calendar, and online ticketing system
  • Excellent interpersonal skills, especially with culturally diverse communities and varying backgrounds
  • Excellent communication skills, with special interest in good phone etiquette and email manners
  • Ability to work independently, or as part of a team
  • English fluency required; other language fluency is a plus
  • Positive energy and enthusiasm; flexibility and a sense of humor a must
  • Ability to stand, walk a one mile loop, including walking on uneven gravel carriage roads with outdoor/weather exposure
  • Must know how to use Excel, Word and PowerPoint
  • Ability to lift over 30 pounds

How To Apply:
Please submit cover letter, resume and at least two references to eschanz@olana.org. Please list the title of the position you are applying for in the subject line of the email.

Apply by: April 1, 2018


Job Title: On-Call Educators

Facility: Olana State Historic Site
5720 Route 9G
Hudson, NY 12534

Program Dates: High Season April-November 2018

Olana State Historic Site, the home and studio of eminent Hudson River School painter Frederic Edwin Church, is a historic site administered by the New York State Office of Parks, Recreation and Historic Preservation, Taconic Region.  It is a designated National Historic Landmark and one of the most visited sites in the state.  The Olana Partnership, a private not-for-profit education corporation, works cooperatively with New York State to inspire the public by preserving and interpreting Olana, Frederic Church’s artistic masterpiece. Our collective vision is a fully restored Olana, vibrant with the activity of students, visitors, scholars and artists; and to be the most widely recognized artist’s home and studio in the world.

The Olana Partnership is seeking a team of per-diem, on-call educators for K-12 field trips for the spring & fall seasons between April-November. These educators will be needed to deliver tours of Olana’s Main House & Historic Landscape. The guides will receive honorariums to be trained, and are required to become familiar with Olana’s safety procedures, and enforce rules and regulations as needed for the well-being of the visitors and the protection of the site and the collection.

 

ABOUT THE POSITION

As part of the education staff, per deim educators will take part in leading and teaching fun, age-appropriate (grades K-12) tour experiences of Olana’s Main House & historic landscape. You will spend each day working directly with visiting students, developing and teaching lessons about the Hudson River School of Art, architecture, landscape design, environmental science, and 19th century history and supervising them during outdoor trips and visits to the historic home’s rooms. You will help visiting teachers and chaperones and encourage visiting students to solve problems creatively. If qualified, this contracted position has the possibility of growing into other opportunities.

QUALIFICATIONS

  • Must have flexible schedule, M-F availability, typically three-hour blocks, between 8:30-11:30am
  • BA preferred, however a documented 2 years’ experience working with children between ages of 5-18, in a classroom, day camp, afterschool program or museum education, including curriculum development and hands-on teaching, object-based and/or place-based learning is required
  • Flexibility and ability to quickly assess the needs of a situation, including group management and conflict resolution skills
  • Excellent interpersonal skills, especially with culturally diverse communities and varying backgrounds
  • Ability to work independently, or as part of a team
  • Desire to work with and inspire children through art, historic collections, and the environment
  • English fluency required; other language fluency is a plus
  • Positive energy and enthusiasm; flexibility and a sense of humor a must
  • Ability to stand, walk a one mile loop, including walking on uneven gravel carriage roads with outdoor/weather exposure
  • Ability to lift over 30 pounds

How To Apply:
Please submit cover letter, resume and at least two references to ahufnagel@olana.org. Please list the title of the position you are applying for in the subject line of the email.

Compensation: $75 per diem stipend. Trainings are paid at same rate. (Time onsite usually is about 2 hours for each contracted visit.)

Apply by:
April 30, 2018


Internships

Curatorial Department Intern
Interns in Olana State Historic Site’s Curatorial Department work on projects related to the collections and the main house at Olana.  Projects might include research on a collections item, research related to a future exhibition in the Evelyn and Maurice Sharp Gallery at Olana, helping with the furnishing of the second floor, collections management, changing the displays on the tour floor, writing an article for the news letter and other curatorial tasks.  The intern would receive a good introduction to the daily workings of the Curatorial Department.  The Curatorial Department would be happy to supply any documentation necessary for the intern to receive college credit.  Applicants must be college students or further along in their academic pursuits and should be prepared to commit a minimum of 60 hours over the course of a semester, 120 preferred.  Submit cover letter and resume to via email Diane Forsberg

Museum Education Intern
Olana State Historic Site and The Olana Partnership team up to offer internships annually (fall, spring, and summer). Education internships aim to teach research, program design & implementation, administrative support, and public education methods. Interns will work on projects relating to Olana’s adult and youth audiences. Project assignments will be tailored to our interns’ specific interests; participants take on a distinct project and can use as a work example in future job interviews. Interns will work directly with senior level staff who can assist with formal recommendations or academic credit requirements. Applicants should be prepared to commit a minimum of 2 days per week over the course of a semester or the summer. Olana is committed to interpretation that spans centuries and continents. Interns will receive a small honorarium at the completion of their internship. Submit brief cover letter and resume via email to Amy Hufnagel, or call 518-828-1872 x 105 for more information. Submissions are accepted on a rolling basis. Deadline for Summer 2018 is May 1st, Fall 2018 is August 1st, Spring 2019 is December 1st.

Marketing and Development Intern
Interns in the Marketing and Development Department work closely with development staff to advance marketing and development objectives for the organization which includes upcoming exhibitions, events and programs. The intern will gain valuable hands-on experience in a nonprofit advo­cacy organization while improving their communication and organizational skills. Responsibilities will include research, writing, editing and project management for a nonprofit whose mission is to advocate for Olana State Historic Site. The Development and Marketing Communications Manager will work in conjunction with university or college staff to coordinate requirements for credit. Applicants should be prepared to commit a minimum of 60 hours over the course of a semester, 120 preferred. Submit cover letter and resume via email to Melanie Hasbrook.

Photography Intern
The Olana Partnership Education Department offers a photography internship annually (fall, spring, and summer). Students work with the Education staff to schedule for a variety of 10 events to shoot – art-making workshops, staged photos, tours, etc. After the internship, interns are required to send their edited and organized photo files. A memory card will be provided and there is a camera for use. Students may use their personal cameras if preferred. Every photo used in Olana’s publications will give the intern name credit for their photos. Must have some flexibility in hours and availability on Saturdays. Interns will receive a small honorarium at the completion of their internship. If interested, please send portfolio of 10-15 images, resume and cover letter to the Director of Education, Amy Hufnagel, or call 518-828-1872 x 105 for more information. Submissions are accepted on a rolling basis. Deadline for Summer 2018 is May 1st, Fall 2018 is August 1st, Spring 2019 is December 1st.

Olana Museum Store Intern
The Olana Museum Store for The Olana Partnership at Olana State Historic Site offers an internship program geared to students wishing to gain hands-on experience while spending the majority of the internship working on our sales floor and the rest of your time learning business and management skills.
You will be working closely with the store manager on custom product development, consignment with Hudson Valley artisans, wholesale outreach, product selection and in-store display, on-line store sales and marketing, attending gift shows/fairs, and developing/hosting store programs such as book signings, pop-up stores, and tastings with Taste NY.
The Olana Museum Store is happy to provide any documentation necessary for the intern to receive college credit. This is a paid internship.
Applicants will need to commit to at least one day a week, over the course of the semester or summer, and a minimum of 60 hours. Two days a week and 120 hours are preferred. Submit cover letter and resume via email to Rachel Tice.

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