Working at Olana

Current Openings

The Olana Partnership
Hudson, NY
Development Assistant (full-time)

 
Department:   Development
Reports To:   Development & Marketing Communications Manager
FLSA Status:  Non-Exempt

The Olana Partnership (TOP) is a non-profit organization whose mission is to inspire the public by preserving and interpreting Olana, the artistic masterpiece of famed Hudson River School artist Frederic Edwin Church and a National Historic Landmark. We operate in a public-private partnership with the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) to support the restoration, development and improvement of Olana State Historic Site, which comprises the Persian-inspired home, studio and 250-acre designed landscape by Church.

Position Description

TOP seeks an enthusiastic individual with an eagerness to learn all aspects of fundraising and development work. The Development Assistant is primarily responsible for providing entry-level support to the Development Team, with additional roles as needed.  This position reports to the Development & Marketing Communications Manager.

Essential Duties and Responsibilities
Assist the Development & Marketing Communications Manager and Membership and Volunteer Coordinator in implementing donor and membership solicitation strategies and stewardship activities, including direct mail, events, major donors, foundations and corporations.

Responsibilities include:

-Plan and coordinate fundraising mailings, including producing all related materials as necessary – reports, lists, nametags, labels, etc.;

-Provide donor information (when appropriate) with acknowledgement letters
-Maintain files of all gifts and grants
-Proof reading and copy edit all written materials, as needed
-Maintain all donor records and files with the utmost attention to accuracy and detail;
-Develop and maintain gift acknowledgement policies and enter all gifts, process payments and pledges, and prepare gift acknowledgements;
-Prepare regular and special gift reports and other reports as requested;
-Ensure accuracy and efficacy of donor management data base, including maintaining donor and prospect activity records;

Provide support to the Development Team – President, Senior Vice President & Creative Director, Development & Marketing Communications Manager, Development Associate and Membership and Volunteer Coordinator and Trustees as assigned via:

-Detailed record keeping (membership, foundation and development files – hard copy and in database)
-Manage and tracking of guest lists for development/membership events
-Provide support of all development/membership events
-Other duties as assigned.
-Prospect, foundation, corporate research

Opportunities for Advancement
As the Development Assistant becomes more comfortable in routine activity of position, opportunities for professional advancement will be explored.

 Qualifications

-BA degree or equivalent, such as BFA;
-Working knowledge of Microsoft Office Suite programs including Word, Excel, and PowerPoint
-Excellent attention to detail and a commitment to quality in all work;
-Strong interpersonal, organizational, written, and verbal skills;
-A collegial approach to her/his work and a sense of humor; and,
-An appreciation for discretion and confidentiality.
-Must be able to lift and carry at least 25 lbs.
-Must have a valid NYS driver’s license

Compensation

Comprehensive benefits package with a starting salary ranging between $32,000-$40,000, depending on experience and qualifications.

Equal Opportunity
We firmly support the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, sexual orientation, creed, national origin, disability, veteran status or any other protected category pursuant to applicable federal, state or local law.

To Apply

Please send cover letter and resume, along with two writing samples to:

Development Assistant Search
The Olana Partnership
PO Box 199
Hudson, NY 12534
Email

____________________________________________________________________________________________________________________

Job Title: Education Coordinator
Facility: Olana State Historic Site
5720 Route 9G
Hudson, NY 12534

Olana State Historic Site, the home and studio of eminent Hudson River School painter Frederic Edwin Church, is a historic site administered by the New York State Office of Parks, Recreation and Historic Preservation, Taconic Region.  It is a designated National Historic Landmark and one of the most visited sites in the state.  The Olana Partnership, a private not-for-profit education corporation, works cooperatively with New York State to inspire the public by preserving and interpreting Olana, Frederic Church’s artistic masterpiece. Our collective vision is a fully restored Olana, vibrant with the activity of students, visitors, scholars and artists; and to be the most widely recognized artist’s home and studio in the world.

The Olana Partnership is seeking a full-time Education Coordinator. The Education Coordinator is primarily responsible for assisting in the coordination of educational programs (public programs and k-12 field trips), assisting the Director of Education with program administration, and serving as the lead on the Education department related web pages, marketing and online information platforms.  As a member of the educational programming staff, the Education Coordinator works to facilitate a creative, engaging program of field trips, activities and events that will enhance the understanding and broaden the base of visitors to Olana.  The Educator will lead tours and introduce and produce classes.  The Coordinator will also assist the Director of Education as needed including but not limited to budgeting, program administration, set up/break down of program spaces, and registration inquiries, contracts and scheduling duties, as well as sweep the floor and answer phones. Must be willing to work weekends, carry chairs and tables (around 30lbs), hike and work outside in all seasons.

Department:     Education
Reports to:        Director of Education
FLSA Status:    NON EXEMPT SALARIED
Salary Range:   $32,000-37,000 range based on experience
Benefits:             Health, Dental, Retirement Benefits

Qualifications and Requirements:

          • -Bachelor’s Degree preferred, however a documented interest in at least one of the following: history, art history, landscape development and viewshed protection trends, education, or interpretation is required

-English fluency required; other language fluency is a plus

-Co-direct administration and delivery of content for the k-12 field trips programs

-Work with various constituencies and partner organizations

-Assist with outreach activities as needed. Tasks include but are not limited to drafting and coordinating contracts, marketing and press release materials (including images), website content presentations and upload, website revisions, and tracking data from attendee registrations and survey results

-Envision the online and social media marketing programs for Education

-Design Education print materials

-Serve as lead staff on TOP website revision and POS system

-Introduce speakers and programs, and assist with phone inquiries, registration data, and other inquiries (or administrative tasks as needed).

-Program and field trip set up including moving, lifting and setting up for programs like chair and table set up, moving various art supplies and outdoor recreational equipment.

-Researching, proposing, reviewing, planning, and implementing, a wide range of educational and public programs in concert with the TOP team.

-Current driver’s license and a clean driving record required

-Red Cross First Aid Certification preferred

-Able to move tables and chairs and lift up to 30lb of materials

-Must be able to interact with public in a professional and courteous manner; ability to work independently is required

-Well organized and detail oriented, while always able to see the big picture

-Good at multi-tasking and working in a group office space

-Self-starter and self-directed nature; but also, good at listening and with direction taking.

-Caring, funny, and unflappable a bonus

To Apply: E-mail resume and three references to Amy Hufnagel, Director of Education, The Olana Partnership Ahufnagel@olana.org

Deadline:  September 15, 2018

_______________________________________________________________________________________________________________

Job Title: Olana Museum Store Assistant
Position Summary:
The Museum Store assistant will cover all duties of running the Museum Store for at least 1 day a week, peak season (May-October) and a minimum of 1 day a week off season (November-April). The main focus will be to process all sales and maintain an orderly sales floor. This Museum Store assistant will also serve as an ambassador for the museum, greeting guests and answering questions about the museum and store products.
Primary Functions and Major Responsibilities:
Running the store in Manager’s absence, processing daily sales transactions, interacting with customers, restocking and maintaining a neat and orderly store, and assisting the store manager with inventory controls.
Duties include:
• Manage overall operations of the Museum Store in manager’s absence
• Set up cash register for each shift and ring sales.
• Reconcile daily sales reports and prepare related bank deposits at end of day
• Daily housekeeping such as dust shelves, straighten merchandise, neaten cash wrap area, restock bags and tissue paper as needed and vacuum once a week
• Restock sales merchandise as needed
• Assist with receiving new merchandise into POS (point of sale) system, ticketing, and display as well as assisting with quarterly and end of year inventory.
• Sell tour tickets when relieving ticket sales staff for breaks
• Answer phone for museum shop
Qualifications:
• At least 2 years retail experience; or equivalent sales experience
• Customer service and proactive sales abilities
• Sound oral and written communication skills
• Ability to work well with others and take constructive criticism in a team environment
• Familiarity with POS (point-of-sale) system for cash receipts and sales
Send resume and cover letter by email or by mail to Rachel Tice, Olana Museum Store, 5720 Route 9G, Hudson, New York 12534; or apply in person.

 

 


Job Title: On-Call Educators

Facility: Olana State Historic Site
5720 Route 9G
Hudson, NY 12534

Program Dates: High Season April-November 2018

Olana State Historic Site, the home and studio of eminent Hudson River School painter Frederic Edwin Church, is a historic site administered by the New York State Office of Parks, Recreation and Historic Preservation, Taconic Region.  It is a designated National Historic Landmark and one of the most visited sites in the state.  The Olana Partnership, a private not-for-profit education corporation, works cooperatively with New York State to inspire the public by preserving and interpreting Olana, Frederic Church’s artistic masterpiece. Our collective vision is a fully restored Olana, vibrant with the activity of students, visitors, scholars and artists; and to be the most widely recognized artist’s home and studio in the world.

The Olana Partnership is seeking a team of per-diem, on-call educators for K-12 field trips for the spring & fall seasons between April-November. These educators will be needed to deliver tours of Olana’s Main House & Historic Landscape. The guides will receive honorariums to be trained, and are required to become familiar with Olana’s safety procedures, and enforce rules and regulations as needed for the well-being of the visitors and the protection of the site and the collection.

 

ABOUT THE POSITION

As part of the education staff, per deim educators will take part in leading and teaching fun, age-appropriate (grades K-12) tour experiences of Olana’s Main House & historic landscape. You will spend each day working directly with visiting students, developing and teaching lessons about the Hudson River School of Art, architecture, landscape design, environmental science, and 19th century history and supervising them during outdoor trips and visits to the historic home’s rooms. You will help visiting teachers and chaperones and encourage visiting students to solve problems creatively. If qualified, this contracted position has the possibility of growing into other opportunities.

QUALIFICATIONS

        • Must have flexible schedule, M-F availability, typically three-hour blocks, between 8:30-11:30am
        • BA preferred, however a documented 2 years’ experience working with children between ages of 5-18, in a classroom, day camp, afterschool program or museum education, including curriculum development and hands-on teaching, object-based and/or place-based learning is required
        • Flexibility and ability to quickly assess the needs of a situation, including group management and conflict resolution skills
        • Excellent interpersonal skills, especially with culturally diverse communities and varying backgrounds
        • Ability to work independently, or as part of a team
        • Desire to work with and inspire children through art, historic collections, and the environment
        • English fluency required; other language fluency is a plus
        • Positive energy and enthusiasm; flexibility and a sense of humor a must
        • Ability to stand, walk a one mile loop, including walking on uneven gravel carriage roads with outdoor/weather exposure
        • Ability to lift over 30 pounds

How To Apply:
Please submit cover letter, resume and at least two references to ahufnagel@olana.org. Please list the title of the position you are applying for in the subject line of the email.

Compensation: $75 per diem stipend. Trainings are paid at same rate. (Time onsite usually is about 2 hours for each contracted visit.)

Apply by:
April 30, 2018


Internships

Curatorial Department Intern
Interns in Olana State Historic Site’s Curatorial Department work on projects related to the collections and the main house at Olana.  Projects might include research on a collections item, research related to a future exhibition in the Evelyn and Maurice Sharp Gallery at Olana, helping with the furnishing of the second floor, collections management, changing the displays on the tour floor, writing an article for the news letter and other curatorial tasks.  The intern would receive a good introduction to the daily workings of the Curatorial Department.  The Curatorial Department would be happy to supply any documentation necessary for the intern to receive college credit.  Applicants must be college students or further along in their academic pursuits and should be prepared to commit a minimum of 60 hours over the course of a semester, 120 preferred.  Submit cover letter and resume to via email Diane Forsberg

Museum Education Intern
Olana State Historic Site and The Olana Partnership team up to offer internships annually (fall, spring, and summer). Education internships aim to teach research, program design & implementation, administrative support, and public education methods. Interns will work on projects relating to Olana’s adult and youth audiences. Project assignments will be tailored to our interns’ specific interests; participants take on a distinct project and can use as a work example in future job interviews. Interns will work directly with senior level staff who can assist with formal recommendations or academic credit requirements. Applicants should be prepared to commit a minimum of 2 days per week over the course of a semester or the summer. Olana is committed to interpretation that spans centuries and continents. Interns will receive a small honorarium at the completion of their internship. Submit brief cover letter and resume via email to Amy Hufnagel, or call 518-828-1872 x 105 for more information. Submissions are accepted on a rolling basis. Deadline for Summer 2018 is May 1st, Fall 2018 is August 1st, Spring 2019 is December 1st.

Marketing and Development Intern
Interns in the Marketing and Development Department work closely with development staff to advance marketing and development objectives for the organization which includes upcoming exhibitions, events and programs. The intern will gain valuable hands-on experience in a nonprofit advo­cacy organization while improving their communication and organizational skills. Responsibilities will include research, writing, editing and project management for a nonprofit whose mission is to advocate for Olana State Historic Site. The Development and Marketing Communications Manager will work in conjunction with university or college staff to coordinate requirements for credit. Applicants should be prepared to commit a minimum of 60 hours over the course of a semester, 120 preferred. Submit cover letter and resume via email to Melanie Hasbrook.

Photography Intern
The Olana Partnership Education Department offers a photography internship annually (fall, spring, and summer). Students work with the Education staff to schedule for a variety of 10 events to shoot – art-making workshops, staged photos, tours, etc. After the internship, interns are required to send their edited and organized photo files. A memory card will be provided and there is a camera for use. Students may use their personal cameras if preferred. Every photo used in Olana’s publications will give the intern name credit for their photos. Must have some flexibility in hours and availability on Saturdays. Interns will receive a small honorarium at the completion of their internship. If interested, please send portfolio of 10-15 images, resume and cover letter to the Director of Education, Amy Hufnagel, or call 518-828-1872 x 105 for more information. Submissions are accepted on a rolling basis. Deadline for Summer 2018 is May 1st, Fall 2018 is August 1st, Spring 2019 is December 1st.

Olana Museum Store Intern
The Olana Museum Store for The Olana Partnership at Olana State Historic Site offers an internship program geared to students wishing to gain hands-on experience while spending the majority of the internship working on our sales floor and the rest of your time learning business and management skills.
You will be working closely with the store manager on custom product development, consignment with Hudson Valley artisans, wholesale outreach, product selection and in-store display, on-line store sales and marketing, attending gift shows/fairs, and developing/hosting store programs such as book signings, pop-up stores, and tastings with Taste NY.
The Olana Museum Store is happy to provide any documentation necessary for the intern to receive college credit. This is a paid internship.
Applicants will need to commit to at least one day a week, over the course of the semester or summer, and a minimum of 60 hours. Two days a week and 120 hours are preferred. Submit cover letter and resume via email to Rachel Tice.

Back to Top