Employment

Working at Olana

  • Current Openings

    The Olana Partnership: Development Associate

    Reports to: Director of Advancement and Marketing
    FLSA Status: Non-Exempt-Salaried
    Schedule: Monday-Friday (Saturday/Sunday as needed)
    Level: Entry-level

    Position Description
    The Olana Partnership seeks an enthusiastic individual with an eagerness to learn all aspects of fundraising and development work. The Development Associate provides entry-level support as part of a five-member development team, working closely with the President and Senior Vice President in their development roles. We are looking for someone with general administrative and computer skills, who is outgoing, energetic, and a self-starter.

    The Development Associate works closely with volunteers, donors, and members and is essential to The Olana Partnership’s mission to preserve and interpret Frederic Church’s Olana.

    The Development Associate will report to the Director of Advancement and Marketing and interact with all departments, including the President. The Development Associate will work a regular schedule from Monday through Friday with occasional weekend duties.

    Duties and Responsibilities

    • Assist in implementing solicitation strategies and stewardship activities for a broad range of constituents, including members, volunteers, major donors, foundations, and businesses;
    • Plan and coordinate fundraising mailings, including producing all related materials as necessary – reports, lists, nametags, labels, etc.;
    • Manage guest lists for development/membership events;
    • Develop and maintain gift acknowledgement policies and enter all gifts, process payments and pledges, and prepare gift acknowledgements;
    • Prepare regular and special gift reports and other reports as requested;
    • Ensure accuracy and efficacy of donor management database, including maintaining donor and prospect activity records;
    • Conduct prospect, foundation, and corporate research;
    • Support the development team and Board Development Committee as needed;
    • All other duties as assigned.

    Qualifications:
    • Bachelor’s Degree required;
    • Highly attentive to detail and highly organized;
    • Sociable and outgoing;
    • Excellent written and oral communication skills;
    • Ability to work independently and as a team member;
    • Experience in non-profit work a plus, preferably in development and fundraising or related work, such as alumni relations;
    • Computer proficiency required, including Microsoft Suite;
    • Flexibility to occasionally work irregular hours, including weekends, evenings, and/or holidays, with advance notice;
    • A valid driver license;
    • Ability to lift 40 pounds in conjunction with special events, etc.

    Salary Range: $41,600-$44,000 based on experience. The Olana Partnership offers a competitive salary and a comprehensive benefits package.

    To Apply:
    To be considered, candidates must submit resume, cover letter (describing interest in this position), as well as two writing samples to jbatterton@olana.org; applications received by August 31 will receive priority review.

    As required by NYS OPRHP, all candidates for employment will be subject to pre-employment background screening, and all offers are contingent upon the successful completion of the background check.

    Olana State Historic Site is a tobacco-free environment.

    The Olana Partnership is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

    About Olana and The Olana Partnership: Olana is the greatest masterwork of Frederic Edwin Church (1826-1900), the preeminent American artist of the mid-19th century and the most important artist’s home, studio, and designed landscape in the United States. Church designed Olana as a holistic environment integrating his advanced ideas about art, architecture, landscape design, and environmental conservation. Olana’s 250-acre artist-designed landscape with five miles of carriage roads and a Persian-inspired house at its summit embraces unrivaled panoramic views of the Hudson Valley and Catskill Mountains and welcomes more than 170,000 visitors annually. The landscape is open for guided touring, and reservations are highly recommended. The landscape is open daily 8 AM-sunset.

    Olana State Historic Site, administered by the New York State Office of Parks, Recreation and Historic Preservation, is a designated National Historic Landmark and one of the most visited sites in the state. The Olana Partnership, a private not-for-profit education corporation, works cooperatively with New York State to support the restoration, conservation, and interpretation of Olana. The Olana Partnership operates Olana State Historic Site in a cooperative agreement with New York State Parks.

     


    The Olana Partnership: Communications Assistant

    Department: Development
    Reports to: Director of Advancement and Marketing
    FLSA Status: Non-Exempt

    Position Description
    TOP seeks a Communications Assistant to support its growing communications and marketing needs. The Communications Assistant will provide exceptional organizational and interpersonal skills. Candidates should have a ‘can do’ attitude and be flexible with their work and be able to adapt to business demands. The candidate will possess the core competencies of TOP’s communications activities with particular responsibility for coordinating and developing content, tracking analytics, managing the communications calendar, and drafting social media and press releases. The Communications Assistant will work within and support the Development Office with a primary responsibility toward social media and communications.

    Key Responsibilities
    • Assist with the implementation of communications strategies
    • Provide communications support to internal teams
    • Draft and edit communications copy (e.g. press releases, publications, social media posts, eblasts)
    • Assist in the design of marketing materials
    • Assist in maintaining web content and executing social media strategies
    • Update databases and media lists
    • Track projects and media exposure
    • Facilitate effective internal communications
    • Maintain calendars and appointments
    • Prepare reports, track and analyze analytics
    • Prepare press kits and coordinate press tours and image permissions
    • Update the website and draft e-blasts
    • Update and maintain spreadsheets and data entry
    • Assist Development Department as needed
    • Assist with photography for social media and promotion
    • All other tasks as assigned

    Supervisory Duties: NA

    Qualifications:

    • Bachelor’s Degree; Major or concentration in communications, marketing, journalism or equivalent preferred;
    • Substantial experience with social media, preferably in a professional capacity;
    • A command of spreadsheet preparation and analysis as well as proficiency with Microsoft Office Suite programs including Word, Excel, and PowerPoint;
    • The ability to work cooperatively with several departments and accept feedback;
    • Experience in Adobe Suite (Photoshop, InDesign, Illustrator) with an eye toward photography and design;
    • Excellent attention to detail and a commitment to quality in all work;
    • Strong interpersonal, organizational, written, and verbal skills;
    • Willingness to have a flexible work schedule including nights and weekends;
    • A collegial approach to her/his work and a sense of humor; and,
    • An appreciation for discretion and confidentiality.

    Salary Range: $41,600-$44,000 based on experience. The Olana Partnership offers a competitive salary and a comprehensive benefits package.

    To Apply:
    To be considered, candidates must submit resume, cover letter (describing interest in this position), as well as two design or writing samples to jbatterton@olana.org; applications received by August 31 will receive priority review.
    As required by NYS OPRHP, all candidates for employment will be subject to pre-employment background screening, and all offers are contingent upon the successful completion of the background check.
    Olana State Historic Site is a tobacco-free environment.

    The Olana Partnership is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

    About Olana and The Olana Partnership: Olana is the greatest masterwork of Frederic Edwin Church (1826-1900), the preeminent American artist of the mid-19th century and the most important artist’s home, studio, and designed landscape in the United States. Church designed Olana as a holistic environment integrating his advanced ideas about art, architecture, landscape design, and environmental conservation. Olana’s 250-acre artist-designed landscape with five miles of carriage roads and a Persian-inspired house at its summit embraces unrivaled panoramic views of the Hudson Valley and the Catskill Mountains and welcomes more than 170,000 visitors annually. The landscape is open for guided touring, and reservations are highly recommended. The landscape is open daily 8 AM-sunset.

    Olana State Historic Site, administered by the New York State Office of Parks, Recreation and Historic Preservation, is a designated National Historic Landmark and one of the most visited sites in the state. The Olana Partnership, a private not-for-profit education corporation, works cooperatively with New York State to support the restoration, conservation, and interpretation of Olana. The Olana Partnership operates Olana State Historic Site in a cooperative agreement with New York State Parks.

     

  • Internships

    The Olana Partnership at Olana State Historic Site offers annual internships in different departments and areas of responsibility. Internships aim to teach research and administrative methods and project assignments are tailored to interns’ specific interests. Submissions are accepted on a rolling basis based on availability. Submit a brief cover letter and resume via email to Carolyn Keogh or call 518-567-2170 for more information.

    At this time, there are no specific internship openings.