Working at Olana

  • Current Openings


    Reports to:      Director of Advancement & Marketing

    FSLA Status:     Non-Exempt

    Position Summary

    The Olana Partnership (TOP) seeks a highly-motivated and detailed-oriented individual to join our development team. The Major Gifts Coordinator supports the President and Senior Vice President, as well as other senior staff, in their frontline fundraising work with major gift prospects and donors.  This position conducts research, data analysis, and writing and coordinates major gift projects.

    Primary Duties and Responsibilities

    • Conducts research on individual donors and the history and status of gift commitments as needed by senior staff; Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects;
    • Designs and produces ad hoc reports based on data extracted from TOP’s primary database (Abila) to support fundraising programs; ensures all major gifts activity is captured in the database;
    • Maintains a comprehensive prospect list of individuals, corporations, and foundations and prepares reports on prospect pools summarizing giving, status, affiliation, and other data points, as needed;
    • Drafts a variety of written materials, including detailed individual prospect briefings and gift indentures, proposals in support of specific initiatives, and internal and external correspondence that conforms to the style and voice of the sender;
    • Oversees stewardship functions to ensure that donors receive ongoing communication regarding TOP and its work and the significance of their support; coordinate inclusion of campaign messaging in organizational marketing and communication channels, as needed;
    • Interacts with donors at the request of senior staff and/or in response to inquiries;
    • Coordinates campaign committee meetings, including scheduling, attending, and producing minutes and action items lists; drafts committee reports;
    • As a member of a team, coordinates special events, including donor cultivation and recognition events and celebrations of special initiatives; specific event duties include: drafts invitation and confirmation cards, compiles and maintains lists using complex queries, extends invitations, confirms attendance, ensures attendance accuracy, prepares biographies and talking points for guest speakers and drafts event flow documents;
    • Supports President, Senior Vice President and other senior staff in a range of additional activities related to TOP’s development effort, as needed; including supporting and giving private tours;
    • May perform other duties as assigned.


    • Bachelor’s degree is required;
    • Two or more years of successful experience in development work, preferably at a cultural institution, including demonstrated organizational and research abilities with strong attention to detail including analyzing large volumes of information from disparate sources and synthesizing it in a cogent and concise form;
    • Superior communication skills, both oral and written, as well as excellent interpersonal skills (writing sample requested at the time of the interview);
    • Professionalism, maturity, and an ability to work with confidential information; some experience working face-to-face with donors and prospects;
    • Demonstrated ability to prioritize work, manage multiple tasks, and meet deadlines in a time-constrained environment. Ability to initiate and complete tasks with minimal supervision;
    • Advanced proficiency with MS Word, Excel, database software and reporting, and the ability to conduct data analysis and work with financial information. Knowledge of PowerPoint and Adobe Acrobat a plus;
    • Willingness to work occasional evenings and weekends.
    • Valid driver’s license.

    The Olana Partnership offers a competitive salary and a comprehensive benefits package.


    To Apply

    Interested candidates should submit their resumes and cover letter to majorgifts@olana.org by September 30, 2020. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of the job (month and year), and an average number of hours worked per week. All candidates for employment will be subject to pre-employment background screening, and all offers are contingent upon the successful completion of the background check. Olana State Historic Site is a tobacco-free environment.


    The Olana Partnership is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

  • Internships

    Museum Education Intern
    The Education Department for The Olana Partnership at Olana State Historic Site is offering an internship for the 2020 summer season. Education internships aim to teach research, program design & implementation, administrative support, and public education methods. Interns will work on projects relating to Olana’s adult and youth audiences. Project assignments will be tailored to our interns’ specific interests; participants take on a distinct project and can use as a work example in future job interviews. Interns will work directly with the Director of Education & Public Programming and the Education Coordinator, who can assist with formal recommendations or academic credit requirements. Applicants should be prepared to commit a minimum of 2 days per week over the summer. Interns will receive a small honorarium at the completion of their internship. Submit brief cover letter and resume via email to Liz Bouyea, or call 518-751-6837 for more information. Submissions are accepted on a rolling basis.

    Marketing and Development Intern
    Interns in the Marketing and Development Department work closely with development staff to advance marketing and development objectives for the organization which includes upcoming exhibitions, events and programs. The intern will gain valuable hands-on experience in a nonprofit advo­cacy organization while improving their communication and organizational skills. Responsibilities will include research, writing, editing and project management for a nonprofit whose mission is to advocate for Olana State Historic Site. The Director of Advancement and Marketing will work in conjunction with university or college staff to coordinate requirements for credit. Applicants should be prepared to commit a minimum of 60 hours over the course of a semester, 120 preferred. Submit cover letter and resume via email to Mabel Bermejo.

    Photography Intern
    The Olana Partnership offers a photography internship annually (fall, spring, and summer). Students work with the Education and Marketing Department staff to schedule for a variety of 10 events to shoot – art-making workshops, staged photos, tours, etc. After the internship, interns are required to send their edited and organized photo files. A memory card will be provided and there is a camera for use. Students may use their personal cameras if preferred. Every photo used in Olana’s publications will give the intern name credit for their photos. Must have some flexibility in hours and availability on Saturdays. This internship is unpaid, but we can assist with formal recommendations or academic credit requirements. If interested, please send portfolio of 10-15 images, resume and cover letter to Liz Bouyea, or call 518-751-6837 for more information. Submissions are accepted on a rolling basis.

    Olana Museum Store Intern
    May 20th-August 5th, 2020
    Two Days a Week, 165 hours

    The Olana Museum Store is seeking an intern to work with the Olana Museum Store Manager with a strong interest in retail, eCommerce and marketing to help grow the Olana Museum Store’s digital and eCommerce presence.

    Duties and Responsibilities
    The intern’s duties and responsibilities will include but not be limited to:
    – Photographing merchandise
    – Photo editing
    – Writing product descriptions
    – Preparing store promotional materials relevant to holidays, exhibition, programs and events
    – Researching advertisement opportunities as relevant to publications, groups and radio
    – Assisting in development of wholesale outreach for merchandise offered to other venues
    – Participating in staff meetings as needed
    – Providing support for ongoing projects and events as related to store and marketing needs

    – Strong reading, writing and proofreading skills
    – An interest in retail, the arts, marketing, business, photography
    – Good organizational and project management skills
    – Self-motivated, proactive approach to projects, and ability to work well with others
    – Fluency with Microsoft Office (Word, Excel and PowerPoint) and Adobe Suite

    How to Apply

    Please email resume, cover letter and three references to Rachel Tice.
    Deadline, March 31st, 2020